🌍 Global Meeting Scheduler (Meeting Planner)

Professional multi-timezone meeting planner that helps you quickly find optimal meeting times across multiple cities. Supports up to 10 cities, automatically calculates overlapping time zones, perfect for international business, remote collaboration, and global project management.

🏙️ Add Participating Cities (up to 10)

📅 Select Meeting Date

⏰ Work Hours Settings (Optional)

🕒 Time Comparison Table (24-Hour Format)

City/Time

💡 Usage Instructions:
• Light Green: Work hours
• Dark Green: Overlapping work hours for all cities (recommended meeting time)
• Gray: Non-work hours
• Click any time slot to set as meeting time

📖 Usage Guide

✅ Basic Usage Flow

  1. Add Participating Cities: Enter city names in the search box, select from suggestions, up to 10 cities
  2. Select Meeting Date: Set the specific meeting date, system automatically considers factors like daylight saving time
  3. Set Work Hours (Optional): Define work hour ranges for each city, system will highlight overlapping zones
  4. View Time Table: 24-hour comparison table shows corresponding times for all cities
  5. Choose Meeting Time: Click dark green zones (overlapping work hours) to select optimal meeting time
  6. Share Meeting Info: Copy schedule, generate calendar events, or create share links

🎯 Core Features

  • Smart City Search: Supports both Chinese and English city name searches, covering major global cities
  • Drag & Drop Sorting: City tags support drag and drop reordering
  • Automatic DST Handling: System automatically handles daylight saving time changes, ensuring accuracy
  • Work Hours Overlap Calculation: Automatically calculates and highlights overlapping work hours across all cities
  • One-Click Copy & Share: Support copying time comparison tables, generating .ics calendar files
  • URL Parameter Saving: Meeting configurations can be saved and shared via URL

💼 Use Cases

👨‍💼 International Business

Coordinate meeting times across multiple time zones, ensuring all participants can attend at suitable times.

💻 Remote Teams

Globally distributed team members need to find suitable meeting times for collaborative discussions.

🎓 Student Organizations

International student organizations scheduling cross-timezone activities and meetings.

📊 Project Managers

Managing project teams distributed across different time zones, coordinating work hours across regions.

💡 Tips & Best Practices

  • Prioritize Overlap Zones: Dark green zones indicate overlapping work hours for all cities - ideal meeting times
  • Consider Time Zone Impact: Even within work hours, consider participants' mental state and efficiency
  • Reserve Buffer Time: Recommend 15-30 minutes buffer before and after meetings
  • Save Meeting Config: Use share link feature to save commonly used city combinations and meeting settings
  • Advance Notice: Recommend notifying all participants 24-48 hours in advance for cross-timezone meetings